Job Description

Administrative AssistantDIRECT REPORT: Biology Department ChairOBJECTIVE: Under direction of the Biology Department Chair, the Administrative Assistant is responsible to provide administrative support, bookkeeping, and maintain confidentiality.ESSENTIAL JOB FUNCTIONS:Provide communication services; receive, screen and route telephone calls; take, retrieve, and relay messages as needed; schedule and arrange appointments, conferences, meetings, and other events. Perform a range of bookkeeping duties; create purchase requisitions, prepare budgetary data, process and update accounts with income and expenditures, monitor budgets, and assist in assuring expenditures do not exceed allocated budgets Communicate with visitors, administrators, faculty, staff, students, and the public; provide assistance or direction to staff; respond to inquiries and provide assistance related to program or department operations, services, activities, standards, processes, timelines, policies and procedures Maintain employee records, prepare departmental newsletters, provide day-of-event support during symposiums and workshops, organize reports and fill out forms, compile materials for grant, contract, and budgets Keep complex-calendars; attend faculty meetings, oversee special projects, distribute departmental mails as required, contact others to request documents as needed, prepare outgoing mails and materials for distribution Monitor inventory levels of office supplies; order, receive and maintain appropriate levels of inventory, and process requests according to established procedures RequirementsMinimum QualificationsBachelor's degreeMust have at least 2 years of experience in an Administrative positionExperience in higher education and financial management preferredProficient in Microsoft Office (Outlook, Word, Excel, and PowerPoint)Responsibilities occasionally may require evening/weekend hoursTo apply, visit: ©2025 Jobelephant.com Inc. All rights reserved.Posted by the FREE value-added recruitment advertising agency jeid-8aa5f421f077814db6ff3711f602d504

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