Job Description

Job Description

Donor Engagement Coordinator

Job ID: 281473
Location: Augusta University
Full/Part Time: Full Time
Regular/Temporary:

*

About Us

Augusta University is Georgia's innovation center for education and health care, training the next generation of innovators, leaders, and healthcare providers in classrooms and clinics on four campuses in Augusta and locations across the state. More than 10,500 students choose Augusta for educational opportunities at the center of Georgia's cybersecurity hub and experiential learning that blends arts and application, humanities, and the health sciences. Augusta is home to Georgia's only public academic health center, where groundbreaking research is creating a healthier, more prosperous Georgia, and world-class clinicians are bringing the medicine of tomorrow to patient care today. Our mission and values https://www.augusta.edu/about/mission.php make Augusta University an institution like no other.

Augusta University's distinct characteristics in education and research include real-world experiences and community engagement, as well as a culture of building community, corporate and government partnerships that address health, security, economic and societal concerns locally and across the state.

The University System of Georgia https://www.usg.edu/hr/orientation/welcome_to_the_board_of_regents_university_system_office is comprised of our 26 institutions of higher education and learning as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

 

Location

Augusta University -

Our Health Sciences Campus: 1120 15th Street, Augusta, GA 30912

Job Summary

The Donor Engagement Coordinator is a critical member of the Philanthropy & Alumni Engagement (PAE) team, contributing to the advancement of Augusta University's mission by fostering meaningful connections with donors and ensuring the successful execution of donor engagement initiatives. The role is responsible for enhancing donor relationships through high-level communications, execution of projects, and recognition events. It demands a highly organized, detail-oriented, and self-driven professional with exceptional writing skills, event planning expertise, and proficiency in database management. The Donor Engagement Coordinator must excel in a fast-paced environment, showcasing exceptional multitasking skills and consistently meeting deadlines while maintaining the highest standards of quality. This role requires a strong commitment to discretion, sound judgment, and confidentiality when managing sensitive information.

 

Responsibilities

Responsibilities include, but are not limited to:

 

DATABASE MANAGEMENT: Manages and maintains accurate, detailed donor records across databases, ensuring data integrity and exercising discretion when handling sensitive financial information. Responsibilities include compiling, reconciling, and organizing data to support donor-focused projects and events such as Annual Reports, Endowment Reports, Gift Agreements, event invitations, mailing lists, and tracking weekly action items from donor report data.

 

 

PROFESSIONAL WRITING & COMMUNICATION: Creates high-quality, detailed donor communications that align with Augusta University's mission and branding standards. Responsibilities include drafting Gift Agreements, new donor postcards, personalized acknowledgment letters to high-level donors, notes recognizing life milestones and celebrations, and maintaining clear, consistent communication with Major Gift Officers.

 

EVENTS: Works closely in coordination with PAE and Donor Engagement leadership to plan and execute donor recognition events, including annual celebrations, scholarship recognition ceremonies, naming events, and fundraising activities. Responsibilities include but are not limited to curating invitation lists, coordinating with vendors, managing event timelines, schedules & budgets, and overseeing event setup and execution.

 

OFFICE MANAGEMENT: Manages supplies, resources, and budgets for various PAE related events and activities as well as performs basic office tasks such as managing calendars, processing invoices, creating templates, placing supply orders, and maintaining organized files.

 

OTHER DUTIES: Perform all other job-related duties as assigned.

 

Required Qualifications

Bachelor's degree from an accredited institution in business, communication, professional writing, journalism, or a related field and two years of demonstrated experience in donor engagement, fundraising, professional writing, database management, or event planning.

 

Preferred Qualifications

Previous professional experience in higher education, academic settings, or nonprofit organizations. A strong background in professional writing and correspondence, including crafting polished and impactful communications. Experience in creating and finalizing Endowment Reports with a high degree of accuracy and attention to detail. Demonstrated success in developing detailed and precise professional reports using data across multiple platforms.

 

Knowledge, Skills, & Abilities

TECHNICAL PROFICIENCY: Proficient in computer software including Outlook, Word, PowerPoint, Adobe, and DocuSign with a high competency in Excel and database management. Experience with programs such as Raiser's Edge, ODDER, and ThankView is highly desirable.

 

CONFIDENTIALITY & DISCRETION: Skilled at handling sensitive information and navigating confidential or challenging situations.

 

ORGANIZATION & ATTENTION TO DETAIL: Demonstrates exceptional organizational skills with the ability to effectively prioritize and manage multiple projects simultaneously while meeting deadlines. Maintains a keen eye for detail and precision, ensuring accuracy in formatting, documentation, and task execution.

 

PROFESSIONAL COMMUNICATION: Exceptional interpersonal, written and oral communication skills, with expertise in grammar, editing, and crafting professional documents as well as the ability to engage effectively to foster positive relationships with donors, team members, and the public.

 

SELF-MOTIVATION & INITIATIVE: Highly self-motivated, demonstrating the ability to work independently, anticipate needs, and proactively address challenges with minimal supervision. Exhibits strong decision-making skills and a resourceful approach to problem-solving.

 

TIME MANAGEMENT & ADAPTABILITY: Demonstrates exceptional time management skills and adaptability, effectively balancing multiple tasks in a fast-paced environment ensuring critical projects are completed on time while consistently maintaining the highest quality standards.

 

ENERGY, CREATIVITY & INTEGRITY: Brings a high level of energy and enthusiasm, fostering a positive and dynamic work environment. Demonstrates creativity in problem-solving and strategic thinking, offering innovative solutions to achieve organizational goals. Upholds the highest standards of integrity, consistently acting with honesty, transparency, and a strong sense of responsibility in all professional interactions.

 

Shift/Salary/Benefits

Pay Band: B8

 

Salary Minimum: $45,400 - Midpoint: $56,700

 

Salary to be commensurate with qualifications of the selected candidate within the established range (generally minimum-midpoint) of the position

 

Recruitment Period: 3/21/25 - Until Filled

 

Repost: 3/21/25 -Until Filled

Augusta University offers a variety of benefits to full-time benefits-eligible employees and some of our half-time (or more) employees.

 

Benefits that may be elected could include health insurance, dental insurance, life insurance, Teachers Retirement System (or Optional Retirement Plan), as well as earned vacation time, sick leave, and 13 paid holidays.

 

Also, our full-time employees who have been employed with us successfully for more than 6 months can be considered for the Tuition Assistance Program. Consider applying with us today!

 

Conditions of Employment

All selected candidates are required to successfully pass a Background Check review prior to starting with Augusta University.

 

If applicable for the specific position based on the duties: the candidate will also need to have a credit check completed for Positions of Trust and or approved departmental Purchase Card usage.

 

Motor vehicle reports are required for positions that are required to drive an Augusta University vehicle.

 

For Faculty Hires: Final candidates will be required to provide proof of completed academic degree(s) as well as post-secondary coursework in the form of original transcript(s). Those candidates trained by a foreign institution will also be required to provide an educational/credential evaluation.

 

All employees are responsible for ensuring the confidentiality, availability, and integrity of sensitive [patient, student, employee, financial, business, etc.] information by exercising sound judgment and adhering to cybersecurity and privacy policies during their employment and beyond.

 

Other Information

This position is also responsible for promoting a customer-friendly environment and providing superior service to our patients, students, faculty, and employees. "Augusta University is a patient-and family-centered care institution, where employees partner every day with patients and families for success."

Augusta University is a tobacco-free environment, and the use of any tobacco products on any part of the campus, both inside and outside, is strictly prohibited.

Equal Employment Opportunity

Augusta University is proud to be an equal opportunity employer welcoming applicants from underrepresented groups, including individuals with disabilities and veterans.

 

How To Apply

Consider applying with us today!

https://www.augusta.edu/hr/jobs/ Search Job Opening ID: 281473

Select University Faculty & Staff > External Applicants if you are a candidate from outside the university

Select University Faculty & Staff > Internal Applicants if you are a current university employee

If you need further assistance, please contact us at 706-721-9365

To apply, visit https://careers.hprod.onehcm.usg.edu/psp/careers/CAREERS/HRMS/c/HRS_HRAM_FL.HRS_CG_SEARCH_FL.GBL?Page=HRS_APP_JBPST_FL&Action=U&FOCUS=Applicant&SiteId=12000&JobOpeningId=281473&PostingSeq=1

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Applicants with dual-career considerations can find university jobs such as professor jobs, dean jobs, chair / department head jobs, and other faculty jobs and employment opportunities at Augusta University and at other institutions of higher education in the region on www.AcademicCareers.com

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Job Tags

Holiday work, Full time, Temporary work, Part time, Shift work,

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