Job Description

Position Summary

The CHRO Executive Assistant provides high-level administrative support to the Chief Human Resources Officer (CHRO) and assists in managing various HR functions. This role requires exceptional organizational skills, discretion, and the ability to handle sensitive information.

Duties & Responsibilities

• Calendar and Travel Management: Manage the CHRO and VP of HR’s schedules, including scheduling meetings, appointments, and travel arrangement as well as preparing expense reports.
• Communication: Serve as the primary point of contact for internal and external stakeholders, screening and prioritizing communications as needed. Manage HR Corporate inbox, including sending messages on behalf of HR Corporate, and respoinding to or routing messages as appropriate. 
• Operating Rhythm: Build and develop relationships with leadership to contribute to the efficiency and effectiveness of the CHRO’s operating rhythm.  Manage calendarization of operating rhythm components and recommend adjustments to increase effectiveness. 
• Presentations: Prepare analytical and statistical reports and presentations by analyzing data and optimizing the use of Excel, PowerPoint, Microsoft Word and/or other technology as appropriate. Work with CHRO on special projects and the development of execution plans and presentations. 
• Documentation and Correspondence: Send out communications on behalf of the CHRO to the organization such as emails, memos and other correspondence as needed. 
• Technology: Update HR Communications SharePoint site when needed with news, events and other materials for the organization. 
• Meeting Coordination: Prepare agendas, materials, and presentations for meetings; take minutes and follow-up on action items. Coordinate meals as needed and esure preparation of facilities. 
• Event Planning: Provide administrative support and event planning for HR events such as strategy sessions and leadership meetings as well as coordination of off-site meetings or events. 
• Confidentiality: Handle sensitive information with discretion and maintain confidentiality at all times.
• Other Duties: Perform ad hoc administrative tasks and projects as assigned by CHRO.  

Qualifications

REQUIRED

• Minimum 7 years’ experience providing administrative support at the executive level.
• Proficiency in Microsoft Office (Word, Excel, and advanced PowerPoint skills).
• Proficiency in virtual platforms such as Microsoft TEAMS and Sharepoint.
• Experience with standard email and internet systems.
• Must be able to maintain confidentiality with sensitive information.
• Excellent oral and written communication skills.
• Excellent interpersonal skills. 
• Excellent project management skills.
• Ability to multi-task at a high rate of speed.
• Attention to detail and high level of accuracy.
• Ability to comprehend and accurately and timely communicate information received verbally and in writing.
• Ability to work independently and collaboratively in a fast-paced environment.

DESIRED

• Experience working with HRIS software.
• Experience working in a company with global operations. 
• Experience in related industry.

KNOWLEDGE, SKILLS, ABILITIES, AND OTHER CHARACTERISTICS

• Critical thinking in judgement, decision-making and communications.
• Maintains control and professionalism of emotion when confronted with difficult situations and/or people.
• Strong planning skills. Ability to prioritize work, multi-task, and adjust to multiple demands with minimal supervision and discretion.
• Ability to work independently and be a self-starter with initiative to recommend projects and improvements.
• Ability to anticipate and prepare for upcoming events ensuring adequate resources are available.
• Ability to build relationships with people whose assistance, cooperation, and support may be needed.
• Ability to work in a fast-paced environment.

Additional Information

This position is Hybrid - Remote and will require commuting to a designated office. Hybrid work schedules are determined by the hiring manager based on business need.
Hybrid – 3 days a week in office at least

Equal Opportunity Employer

All qualified candidates will receive consideration for all positions without regard to race, color, age, religion, sex (including pregnancy), sexual orientation, gender identity, national origin, veteran status, disability, genetic information, or other non-merit factors

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