Job Description

School Secretary/Clerical

Qualifications:

1. High School diploma.

2. Demonstrated aptitude or competency for assigned responsibilities. 3. Minimum two years experience in related position. 4. Familiarity with computer programs and the internet.

Reports To: Principal, Assistant Principal, Finance Officer

Supervises: Office Assistant or Receptionist

Job Goal: To assure the smooth and efficient operation of the administrative office.

Performance Responsibilities: 1. Performs usual office routines. 2. Receives and routes incoming phone calls, voice mail, intercom and 2-way radio transmissions. 3. Maintains a daily teacher absence calendar, and the sign-in for substitute teachers. 4. Greets parents, salesman, visitors, etc. at front desk, issues visitor passes as needed. 5. Maintains a log of visitors to the school. 6. Keeps files/records on student insurance forms, facility use records, OSHA records, fire drill and inspection reports.

7. Files and keeps records on Workers Compensation. 8. Types a variety of materials, such as letters, student records, reports, memos, monthly statements, etc., from rough drafts or corrected copy on a word processor. 9. Files correspondence, invoices, or other records in prescribed manner. 10. Processes incoming material, dates and sorts it according to a particular file system in use. 11. Performs minor first aid in absence of school nurse. 12. Submits maintenance/custodial requests via internet. 13. Clears files at designated intervals under a supervisor's direction. 14. Keeps Advisory Council posted about meeting dates and times. 15. Follows a specific method of record keeping for the dispersion of medications. 16. Other duties as assigned by the Supervisor.

The above statements describe the general nature and level of work being performed by individuals assigned to this job. This is not intended to be an exhaustive list of all responsibilities and duties required of personnel so employed.

Terms of Employment: Twelve month year/At will/FSLA Non Exempt.

Starting Salary and/o Grade: Salary based on state and local salary scale.

Evaluation: Performance of this job will be evaluated in accordance with provisions of the Carteret County Public School Board's policy on Evaluation of Support Personnel.

• Ability to maintain confidentiality of student information.
• Ability to follow detailed written and oral instructions.
• Working knowledge of effective methods of dealing with children, employees and stakeholders.
• General knowledge of methods of adapting instruction, equipment and tools for students with special needs.
• Ability to establish and maintain effective working relationships as necessitated by work assignments.
• Ability to communicate clearly and concisely, both orally and in writing; ability to communicate with school personnel, students, and parents while complying with the confidentiality requirements in local, state, and federal policies and

• Physical ability (able to exert up to 20 pounds of force occasionally) and dexterity to perform the duties and responsibilities of the job, such as, walk, lift, stoop, stand, grasp, kneel, crouch and key requiring repetitive motions.

Job Tags

Similar Jobs